Office Administrator (Parental Leave position – 12 mths duration)
28/05/2025
04/07/2025
Contract
Head Office (Williamtown Aerospace Centre)
Support
About Us
Milskil is a training organisation. For over 20 years, Milskil has partnered with the Australian Defence Force to provide critical operational training to front-line Defence personnel. We are proudly Australian-owned, with teams located in multiple states and our HQ in Williamtown, NSW.
Job Description
Your Opportunity
As one of our Office Administrators, you will deliver perfectly executed administration and support to a small, high-performing team. This role will be based at our office in Williamtown and requires an expert multitasker with a high degree of initiative, who works well under pressure, has excellent time management skills and the ability to work independently. This role is for a 12-month period to cover Parental Leave.
Your duties and responsibilities may include:
Standard office / administration responsibilities (phone, email, visitor reception, managing calendars, taking minutes, booking meetings and coordinating agendas)
Facilities management including co-ordinating routine cleaning, equipment servicing and ad-hoc maintenance.
Maintaining documents and systems in accordance with relevant records management policies.
Arranging travel and accommodation logistics using travel service providers and providing itineraries to travellers.
Managing office supplies and uniform stock levels, purchasing, issuing and receipting.
Building and maintaining relationships with suppliers.
Data entry and record keeping, including financial systems, reconciliations and costing support.
Planning, arranging functions, events and supporting marketing material.
Production of marketing material/website material using text, graphics and/or video.
This is your opportunity to join our highly qualified, experienced and respected team.
Desired Skills and Experience
As an experienced administrator with well-developed coordination and problem-solving skills, you will have very high attention to detail and strive for excellence in execution. We pride ourselves on accuracy, precision and high-quality solutions. You will also have:
A minimum 3+ years office admin experience
A strong commercial awareness and pragmatic approach
Very strong verbal and written communication skills
The ability to work independently and use initiative to solve problems
Accountability: taking ownership for actions
Intermediate-Advanced MS Office skills (SharePoint experience desirable)
Demonstrated ability to exercise appropriate discretion when dealing with sensitive and confidential information.
Desirable experience:
Knowledge and use of Adobe Premiere or equivalent product.
Knowledge of Wordpress highly desirable
This is an outstanding opportunity to work with a well-known Australian-owned company in the Defence industry. If this sounds like you, please apply today! Alternatively, for a confidential conversation call Matt Sproll in our HR Team on (02) 4934 5555
This position requires the successful candidate to pass federal police check and to gain and maintain a Defence Baseline security clearance (sponsored by Milskil).
